UW-W Chess Club Constitution (proposed)

The name of this organization shall be UW-W Chess Club.

The purposes of this organization shall be to play chess, teach new chess players the game, increase popularity of the game on campus, and serve the community.


  1. The membership of this organization shall consist of anyone interested in playing or learning how to play chess.
  2. The organization shall not discriminate on the basis of race, color, gender, creed, religion, age ancestry, national origin, disability, sexual orientation, pregnancy, political affiliation, marital or parental status, conviction or arrest record or chess playing skill level.


  1. The officers of this organization shall consist of a president, vice-president, and secretary.
  2. Officers shall be elected by a popular vote of the members in attendance at an administrative meeting at the end of each Spring Semester.

Duties of Officers and Advisor(s) in general
The duties of this organization’s officers shall be to raise and sustain membership, organize chess tournaments, organize fun chess activities and variations for members, teach new players, serve members needs and serve the community.

Duties of specific offices

  1. The President is charged with the additional responsibility of public relations, campus advertising, procuring a place for all Chess Club Activities to be held, as well as maintaining the Chess Club website and the “UWW Join!” Account.
  2. The Vice-President is charged with the care of all Chess Club belongings including Club boards, pieces, books, etc. The Vice-President is also responsible for the President’s duties if the president can no longer meet the requirements of the office and must step down.
  3. The secretary is charged with emailing all members of upcoming events, any changes or notifications provided by the president and review of any ideas or suggestions emailed to the officer team.


  1. General meetings shall be held at least once a week during the Fall and Spring semesters.
  2. General meetings shall consist of general announcements, playing chess or other board games or chess variations that members would like to explore and teaching sessions for those who are learning the game.
  3. Administrative meetings shall consist of club business and planning for any upcoming events or activities members would like to have discussed.
  4. For a general or administrative meeting to be official it must be called by all three officers and all members must be notified by email of the meeting at least 72 hours in advance.

A minimum of two officers and fifty percent of the active club members must be present in order to conduct business at an administrative meeting.


  1. Nominations of officers shall be submitted by any member during the first two weeks of March and/or at a recall meeting that recalls at least one officer.
  2. Nominations shall be due by the third Monday of March and/or at a recall meeting that recalls at least one officer.
  3. Nomination of a member for office must be submitted in writing to the acting secretary.
  4. A member may not nominate his/herself for office.

  5. All nominated officers must go through a screening interview with the current officer team and adviser(s).
  6. All officers shall be elected by secret ballot of general membership and shall be the candidate in each officer category who receives the most votes.
  7. Elections will be held at the last administrative meeting of each Spring Semester.
  8. Terms of officers shall be for one academic school year beginning at the close of the Spring semester.
  9. An officer may be recalled for missing more that two meeting per month without speaking about the missed meeting to an officer who attended said meeting, or for failure of completing any duties specific to his/her office.
  10. Officer recall meetings require the same quorum and notification period as administrative meetings.
  11. If the officer is recalled by a two-thirds majority of members in attendance at the recall meetings, nominations for all vacant officer positions will be heard at the same meeting.

Constitution and Amendments

  1. This constitution may be amended by quorum of officers and general members(s) by a two-thirds majority vote at any administrative meeting, so long as one week’s advanced notice of the specific amendment has been provided to all members.
  2. This constitution shall be ratified by quorum of officers and general member(s) at the first administrative meeting.
  3. This constitution and/or amendments shall not become valid until a copy of said constitution and/or amendment has been approved by the Student Organizations Committee and placed on file with the Student Involvement Office.


Date of Ratification by Organization: ____________________________________
Advisor signature: ____________________________________
Founding officer signatures: ____________________________________


This page last updated
16 February 2010